If your company is growing quickly and hiring at a rapid pace, then it could be difficult to keep up with all applicable HR laws and regulations. One that affects organizations with 50 or more employees is the U.S. Equal Employment Opportunity Commission's (EEOC) EEO-1 Report file. Read below for the answers for the Who, What, When, Where and How of this important compliance survey.
What is the EEO-1 Report file?
It is a compliance survey mandated by the EEOC and it is obligatory for employers who meet certain criteria. Employers report employment data by job category, then gender and ethnicity or race. Then if required, the employers will count employees in one of the 12 pay bands and total number of hours worked that year by pay band.
Who needs to submit the file?
Employers who have 100 or more employees or
Employers with less than 100 employees but are owned, affiliated with or controlled by a company with more than 100 employees overall
Employers with 50 or more employees and have a Federal contract/subcontracts worth more than $50,000
Employers with 50 or more employees and you act as an issuing and paying agent of U.S. Savings Bonds or service as depository of government funds
Which employers are required to report summary of pay data?
- Private employers with 100 or more employees will report summary pay data
- Employers with 100 or more employees who have a Federal contract/subcontracts worth more than $50,000
- Employers with 100 or more employees who act as an issuing and paying agent of U.S. Savings Bonds or service as depository of government funds.
When do I submit it?
Prior to 2017, the annual deadline for submission of the EEO-1 report was September 30. The EEO-1 report with the pay summary data is due on March 31, 2018 and the EEO-1 report will be due every March 31 after that.
Where do I submit it?
The preferred method for filing the EEO-1 survey is through the online filing system. Paper reports will be accepted only upon request and approval. EEOC may occasionally accept proposals from employers for alternative methods of reporting.
How can Human Resources Outsourcing help me?
Human Resources Outsourcing can assist your organization with HR compliance by:
- Assigning employees (part-time and full-time) to one of the ten job classifications, based on their job descriptions and place your employees in the appropriate salary band
- Auditing your data records for current and new hires to identify employees who have not self-identified their race
- Developing a communication with employees and form to send to employees who have not previously self-identified their race
- Identifying the number of establishments you will need to file individual reports
- Deciding if the previous year's activities, such as mergers and acquisitions, may affect your EEO-1 survey
Ready to prepare for the EEO-1 Report deadline? Employment Enterprises, Inc.'s HR Consulting Solution can help your organization mitigate business risk.